Certify your export billing documents for international trade compliance. A Commercial Invoice is a critical international trade document used to declare the value, description, and terms of goods being exported or imported. Foreign customs authorities, banks, freight forwarders, and import regulators often require a properly authenticated Commercial Invoice before shipments can clear customs, process payments, or satisfy import/export regulations abroad.
At US Apostille, we specialize in the expedited authentication of Commercial Invoice documents for exporters, manufacturers, distributors, and international trading companies. We manage the Apostille and Embassy Legalization process to ensure your commercial trade documents are accepted worldwide without delays in just 1 business day.
Mandatory: Notarization & Signature Requirements
Important Requirement:
Because a Commercial Invoice is considered a private commercial export document, it must be properly signed and notarized before Apostille processing can begin.
Requirements include:
The document must be signed by the authorized company representative
The signer must print or type his/her full name clearly
The signature must be notarized by a licensed local Notary Public
Failure to meet these requirements may result in rejection by the Secretary of State or foreign authorities.
Digital & Physical Submission Options
1. Digital (PDF) Submission — Apostille Processing
We accept digitally prepared Commercial Invoices for Apostille processing when:
The document includes a valid notarization
The notary certificate is verifiable
The signer’s printed or typed name appears clearly on the document
How it works:
Upload the notarized PDF version of the Commercial Invoice directly to our portal. We review the notarization and proceed with Apostille processing.
Physical original documents are typically required for:
Embassy or Consular Legalization
Non-Hague Convention countries
International customs authorities requiring wet-ink signatures and original seals
Countries such as the UAE, Saudi Arabia, China, Qatar, and Kuwait commonly require original commercial trade documents for legalization.
In these cases, the original notarized Commercial Invoice must be mailed to our office.
Company Documents
Transparent Pricing & Turnaround Times
Document Type
Federal/State Fee
Service Fee
Total Cost
Processing Time
Commercial Invoice (Digital or Physical)
$35
$15
$50
1 Business Day
Processing times depend on government office capacity. For Non-Hague countries (such as UAE, China, Saudi Arabia, and Qatar), additional Embassy Legalization fees and timelines apply.
One-day apostille service for your company documents.
We obtain the apostille from the State of Maryland.
Regardless of which state your documents originated from.
Valid for use in all Hague Apostille Convention countries.
Processing time for all Company documents is
1
Business Day.
In real
6 days
US Department closes on Fri, Sat & Sun.
Order today by 4:00 PM
EST. We ship on
April 1, 2026
$50
per document + shipping
No extra fees.
Submit Your Company Documents
Click to select a file
Upload a
scanned copy of your document (PDF, JPEG, PNG)
Select your destination country and document type on the left to see your projected timeline and costs.
Why Exporters Choose US Apostille
Commercial Trade Expertise: Extensive experience handling international export and shipping documentation.
Fast Processing: Expedited handling for urgent customs clearance and shipping deadlines.
Document Compliance Review: We review notarization wording and signature formatting before submission to help prevent rejections.
Worldwide Legalization Support: We manage both Apostille and Embassy Legalization requirements for global trade destinations.
Frequently Asked Questions
Only if it is a properly notarized digital PDF with verifiable notary information. Simple scans or unsigned invoices will not be accepted.
Yes. Since it is a private commercial trade document, notarization is mandatory before Apostille or legalization processing.
No. Countries such as the UAE, Saudi Arabia, Qatar, and Kuwait typically require full Embassy Legalization in addition to notarization and state authentication.
Yes. We process properly notarized commercial export documents from all 50 U.S. states.
Foreign authorities may reject the document if the signer’s printed or typed name is missing. We strongly recommend ensuring all signature details are complete before submission.
