US Apostille logo


A document issued and signed by the state of Rhode Island

  • The state of Rhode Island fee is $5 per document.
  • The estimate processing time is 1 business days.

If this is your first time requesting certification or apostille, we highly advise you to contact the Secretary of State help desk @ (401) 222-1487.
Please describe your document, state the name of signer on it, and the date of issuing. The representative will confirm that the document is ready to be shipped.

Please fill the form arrow

STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS

Office of the Secretary of State

148 W. River St., Providence RI 02904-2615
(401) 222-1487

Authentication Order Form - In-Person

This form is to be completed to pre-order authentication certificates for in-person certification of more than 5 public documents.

INSTRUCTIONS

  • Prior to visiting our Authentication Section, complete the “Order Information” below and fax the completed form
    to our office at 401-222-1309. If your order contains more documents than provided for below, please download
    and complete the Authentication Order Attachment Form. Our staff will contact you to confirm the appointment
    time that you have requested below
  • DO NOT FAX the document(s) to be authenticated. Please bring your original documents to our office at the
    pre-determined appointment time. Documents to be authenticated must contain the original signature of a Rhode
    Island public official whose appointment of office is on record with the office of the Secretary of State.
  • Payment must be rendered at the time the order is filled. Make checks payable to “RI Secretary of State.”

FEES

$5.00 per certificate

ORDER INFORMATION (PLEASE TYPE OR PRINT LEGIBLY)

(Office Hours: Monday - Friday 8:30 AM - 4:30 PM except for scheduled holidays)

DOCUMENT 1

Type of certificate(s) requested (CHECK ONE)

DOCUMENT 2

Type of certificate(s) requested (CHECK ONE)




ORIGINAL SIGNATURE REQUIREMENT

Authentication and apostille certificates cannot be prepared for documents issued with photocopied, stamped, or
other facsimile signatures. If the document you have has a photocopied, stamped, or facsimile signature, you
must have it re-signed (countersigned) by the public official with his/her original signature. The only exception
to this rule is for certified copies with a raised seal issued by a proper authority


AUTHENTICATION CERTIFICATE (CERTIFICATION)

A certificate that, when attached to a document, certifies that a Rhode Island notary, or other Rhode Island public
official whose original signature appears on the document is, in fact, a notary or the official specified.


APOSTILLE

A special form of authentication certificate prepared under the terms of an international treaty known as “The
Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents.” The Hague
Convention apostille simplifies the authentication process by exempting documents certified with the apostille at
the state level from any additional certification by a higher authority, such as at the national or consular level. An
apostille certifies the authenticity of the signature certified, and the capacity in which the signing official has
acted. For a listing of member states of the Hague Convention, log onto http://www.hcch.net/index_en.php

U.S. STATE DEPARTMENT

Countries that do not accept the apostille usually require that your documents be additionally authenticated by
the U.S. State Department after they have been authenticated by the Rhode Island Secretary of State. The
authentication prepared by the U.S. State Department verifies the authenticity of the certificate attached by the
Rhode Island Secretary of State.

Some countries that do not accept the apostille will allow you to bypass the U.S. State Department and will attach
additional authentication directly at their consular offices. You must contact the consulate of the country to
which you are sending your documents in order to determine what authentication procedures you must follow

Address questions regarding procedures and fees for obtaining U.S. State Department authentication to:

Authentication Office
U.S. Department of State
518 23rd Street NW SA-1
(202) 647-5002 7:30 AM — 11:00 AM
www.state.gov/m/a/auth/


COUNTRIES THAT ACCEPT THE APOSTILLE DO NOT REQUIRE THAT YOUR DOCUMENTS BE SENT TO THE U.S. STATE
DEPARTMENT FOR ADDITIONAL AUTHENTICATION.






By choosing FedEx shipping, you will receive an email confirming the delivery to the embassy, and another email when the embassy release the document back to FedEx to be shipped back to you.





Example

ORIGIN ID:GBOA 


United States

Ship Date : 100CT

ACTVVGT: 0.20 LB

CAD:119084289/WSXI3400

BILL SENDER


TO

,

REF:

INV:

PO: DEPT:

5678fgh657

barcode
barcode
FedEx

TRK#
0201
7946 3138 7730

SE GBOA

TUE - 12 MAR 4:30P
** 2DAY **
12345
ghgjg - US
FedEx

Example

ORIGIN ID:GBOA 


,

United States

Ship Date : 100CT

ACTVVGT: 0.20 LB

CAD:119084289/WSXI3400

BILL SENDER


TO

REF:

INV:

PO: DEPT:

5678fgh657

barcode
barcode
FedEx

TRK#
0201
7946 3138 7730

SE GBOA

TUE - 12 MAR 4:30P
** 2DAY **
FedEx

Package status and timeline:

visa mastercard amex

chip pin world bank | U.S. 123-456 INT 123-456

/