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A document issued and signed by the state of Wisconsin

  • The state of Wisconsin fee is $10 per document.
  • The estimate processing time is 5 business days.

If this is your first time requesting certification or apostille, we highly advise you to contact the Secretary of State help desk @ (608) 266-8888.
Please describe your document, state the name of signer on it, and the date of issuing. The representative will confirm that the document is ready to be shipped.

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Wisconsin Secretary of State

Authentication and Apostille Certificate Order Form

1. CONTACT INFORMATION: Name, address, and phone # of person filling out this form.

2. COUNTRY: Which country requires the Apostille or Authentication? (NOT USA)

3. If country listed above is VENEZUELA OR ARGENTINA ONLY check one option below.

4. FEES:

Standard Service - $10.00 per document (3 – 10 business day processing time)

Expedited Service - $35.00 per document (1-3 business day processing time)

PROCESSING TIMES DO NOT INCLUDE SHIPPING TIME AND MAY BE SUBJECT TO CHANGE DUE TO
UNEXPECTED STAFF SHORTAGES OR UNUSUAL WORK VOLUME

The Office of the Secretary of State does not accept credit cards. You may submit money
orders, cash, or checks (personal or business) which include a preprinted name, address, and
are NOTstarter checks. Make checks payable in U.S. dollars, to Secretary of State

5. RETURNING DOCUMENTS (Please mark one option.)


U. S. Postal Service:

Secretary of State Certification Desk

P.O. Box 7848

Madison WI 53707-7848

FedEx or UPS:

Secretary of State Certification Desk

State Capitol Mailroom

17 W. Main St.

Madison WI 53703

For office use only

For Office Use Only
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Wisconsin Secretary of State

Authentication and Apostille Certificate Ordering Instructions

The Wisconsin Secretary of State provides Authentication and Apostille certificates for

documents certified by a Wisconsin notary public or by Wisconsin public official. Documents

certified by a notary public or public officer from a state other than Wisconsin or another country
must be certified by the state or country in which they were notarized, certified, or issued.

A separate Authentication & Apostille Certificate Request Form is needed for each country
for which you are requesting Authentication or Apostille certificates.

You must submit an original document for each certificate.

  1. Please print clearly: The name, address, and telephone number or email of the person

    completing the order form. This is the person we will contact if questions arise regarding the
    order.

  2. Print the name of the country or consulate which is requiring the Apostille or Authentication
    certificate. Complete a separate order form for each country. Authentications and Apostilles are
    not created for the United States of America, USA, the US, or the United States but we CAN
    issue apostilles for Puerto Rico specifically.

  3. Complete this step ONLY if you are requesting a certificate for Venezuela or Argentina. Indicate
    which type of authentication they specifically told you they need: Authentication or Apostille.

  4. Indicate the number of ORIGINAL documents enclosed for certification.
    Standard service: $10.00 for each certificate to be processed within 3-10 business days after
    receipt. Expedited service: $35.00 for each certificate to be processed within 1-3 business days
    after receipt.PROCESSING TIMES MAY BE SUBJECT TO CHANGE DUE TO UNEXPECTED
    STAFF SHORTAGES OR UNUSUAL WORK VOLUME.

    The Office of the Secretary of State does not accept credit cards. You may submit money
    orders, cash, or checks (personal or business) which include a preprinted name, address, and
    are NOT starter checks.     Make checks payable in U.S. dollars, to Secretary of State.

  5. To have documents returned by:

    USPS MAIL: Include a self-addressed stamped envelope. When submitting or receiving
    documents through the mail, we advise the use of a tracking number. Keep the tracking receipt.
    Copies of tracking numbers are not kept in the office and your return labels must be prepaid

    FEDEX, UPS, OR EXPRESS MAIL: Go to www.fedex.com, www.ups.com, or www.usps.com, and
    pay with a credit card or account number and print out a way bill.DO NOT send in hand written
    Carbon Copy way bills or request FedEx Ground Service. ONLY use the on-line, pre-printed,
    pre-paid way bill.

    When using a courier service or requesting a tracking number from the post office for the delivery
    and return of your documents, keep the tracking number receipt. Do not send the tracking # to us
    as we do not keep the receipts. Do not send any notes or other documents which do not pertain
    to the authentication. They will not be kept.

    WE DO NOT RETURN DOCUMENTS THROUGH DHL OR FEDEX GROUND. Documents

    submitted on a carbon copy air bill, are marked for FedEx ground delivery, or use DHL
    service will be sent back via regular mail service.

    Affix enough postage to cover the return of your documents, and of the Apostille & Authentication
    certificates to prevent a delay in delivery.







Wisconsin Secretary of State

In your package to us, please submit the following:

  • The Authentication and Apostille Certificate Order Form (printed from our website)
  • The Original Document
    • A document properly notarized by a Wisconsin Officer
    • A document signed by a Wisconsin public officer with printed name and title
    • An original diploma or transcript or a properly certified copy
    • Or a school document signed by a school official with printed name and title
  • The Fees
    • $10 per document for standard, $35.00 per document for expedited service
    • Payments should be in CASH, CHECK, or MONEY ORDER form made out
      to the Secretary of State .
  • Return the Documents
    • Self-addressed, stamped envelope
    • UPS, FedEx Express, or USPS electronically preprinted air bill. DO NOT
      USE
    • Carbon Copy Air bills, DO NOT mark ship back via *FedEx Ground*
    • *Documents using a carbon copy air bill or using FedEx Ground Service will
      be
    • sent back using regular mail service.
    • Include a phone number for pick-up

To send your documents via USPS/mail, address them to:

Wisconsin Secretary of State

Certification Desk

P.O. Box 7848 .

Madison WI 53703


To send your documents via a courier service (FedEx/UPS) address them to:

Secretary of State Certification Desk

State Capitol Mailroom

17 W Main St.

Madison, WI 53703









Wisconsin Secretary of State

AUTHENTICATION & APOSTILLE CHECK LIST

All documents must be certified by a Wisconsin notary public or public officer, even school
documents must be properly notarized. If the document is certified by an officer from another state
or country the document MUST go to that state or country for Authentication or Apostille. If you
have a federally issued document such as a FBI background check, it must be submitted to the
U.S. Department of State for the apostille or authentication. Please go to
www.sos.state.wi.us/FederalDocs.htm for more information.

copies from a State or County Official. The Document(s) has/have a seal.

DO NOT have any vital record notarized. Vital records are Birth, Death, Marriage, and Divorce

Certificates, as well as Divorce Court Records. Request CERTIFIED COPIES from the Register of

Deeds or the Clerk of Circuit Courts in the county in which the event took place or from the

Wisconsin Department of Vital Records. If you have a document which requires notarization, it must include the state and county of venue, the notarial statement, the date, the notary’s signature

and expiration date, and the notary’s seal. Please go to www.sos.state.wi.us/NotaryPublic.htm for

samples of acceptable notarial acts

Please MAKE SURE you fill in the country name—which country is requesting the authentication?

Do not list USA, United States, United States of America, or any US City or County as the

COUNTRY, with the exception of Puerto Rico. A Country is the FOREIGN COUNTRY which has
requested a document and an Authentication or Apostille.

Submit the documents requested by the foreign country. An original document consists of a

document which has been signed by a Wisconsin notary public, Wisconsin public officer, or issued

by a Wisconsin public agency. An originally notarized document has the original signatures of both

the notary and the signer unless the document is a notarized copy; when a notarized photocopy is

requested the notary should photocopy the original and state that the document is a true and

correct photocopy of an original document. An official public document is a document which was

issued from a Wisconsin public agency. The Wisconsin public officials are the only officers who

can use a signature stamp or preprinted signature. If you need a license or passport

authenticated, request the notary create a notarized copy of these things

If you require more than one apostille or authentication of the same document, you must submit an
equal number of original documents

$10 per document for standard service; $35.00 per document for expedited service

Credit cards are not accepted; please include a money order, cash, or a personal or business

check (not a starter check). All checks submitted must have a preprinted name and address on the

check. If you have prepaid for an apostille or authentication then that payment is not for us.

Send your documents to the recipient of those fees.

Include a self-addressed, stamped envelope, a completed express mail envelope, or an electronic
UPS, FedEx or USPS waybill. Do not use carbon copy or handwritten FedEx or UPS air bills. We
cannot ship documents back via FedEx Ground. You must include the preprinted waybill to have
your documents returned by courier. Documents submitted with return request for FedEx Ground
or FedEx/UPS Carbon Copy air bill will be returned via regular mail.





Example

ORIGIN ID:GBOA 


United States

Ship Date : 100CT

ACTVVGT: 0.20 LB

CAD:119084289/WSXI3400

BILL SENDER

TO

,

REF:

INV:

PO: DEPT:

5678fgh657
barcode
barcode
FedEx
TRK#
0201
7946 3138 7730

SE GBOA

TUE - 12 MAR 4:30P
** 2DAY **
12345
ghgjg - US
FedEx

Example

ORIGIN ID:GBOA 


,

United States

Ship Date : 100CT

ACTVVGT: 0.20 LB

CAD:119084289/WSXI3400

BILL SENDER

TO

REF:

INV:

PO: DEPT:

5678fgh657
barcode
barcode
FedEx
TRK#
0201
7946 3138 7730

SE GBOA

TUE - 12 MAR 4:30P
** 2DAY **
FedEx

Package status and timeline:

visa mastercard amex

chip pin world bank | U.S. 123-456 INT 123-456

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back
proceed