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Certificate of Existence Apostille & Legalization
Certificate of existence
Digital / Online
Verify your company’s active legal status for international business operations. A Certificate of Existence is an official document issued by the Secretary of State confirming that your company is legally registered and compliant with state requirements. For foreign banking, overseas expansion, international contracts, or cross-border compliance, this document often requires an Apostille or Embassy Legalization.
At US Apostille, we streamline the authentication process for Certificates of Existence from all 50 U.S. states, providing fast and secure processing for both digital and physical certified copies.
We Accept Digital Certified Copies (PDF)
Many states now issue digitally certified business documents, allowing us to process your document immediately without waiting for physical shipping.
1. Digital (PDF) Submission – Fast & Easy:
We accept Electronic Certified Copies (PDFs) that include:
Verification IDs
QR codes
Digital Secretary of State signatures
Online authentication validation systems
States such as Delaware, Wyoming, Texas, and Florida commonly provide instantly downloadable digital certificates.
How to proceed: Upload the original PDF issued by the Secretary of State. We verify the digital certification and process your Apostille through our Maryland authentication hub in as little as one business day.
2. Physical (Original) Submission:
Physical certified copies are required when:
Your state only issues paper certificates with raised or embossed seals
The destination country requires original hard-copy legalization
Embassy Legalization is needed for Non-Hague countries such as the UAE, China, or Kuwait
In these cases, you must mail the physical certified copy to our office for processing.
Company Documents
The Maryland Advantage: 24-Hour Nationwide Service
Our Maryland-based authentication process allows us to fast-track out-of-state business certificates for international use.
Instead of waiting weeks through traditional state processing channels, we can authenticate many digitally certified Certificates of Existence within just 1 business day through our expedited Maryland service.
Expedited Pricing & Timelines
Document Source
Service Fee
MD State & Court Fees
Total Cost
Processing Time
Electronic/Physical Copy
$35
$15
$50
1 Business Day
One-day apostille service for your company documents.
We obtain the apostille from the State of Maryland.
Regardless of which state your documents originated from.
Valid for use in all Hague Apostille Convention countries.
Processing time for all Company documents is
1
Business Day.
In real
6 days
US Department closes on Fri, Sat & Sun.
Order today by 4:00 PM
EST. We ship on
April 1, 2026
$50
per document + shipping
No extra fees.
Submit Your Company Documents
Click to select a file
Upload a
scanned copy of your document (PDF, JPEG, PNG)
Select your destination country and document type on the left to see your projected timeline and costs.
Why Businesses Choose US Apostille
Digital-First Processing: Optimized handling of electronically certified business documents for faster turnaround.
Fast Nationwide Service: 1-business day state-level authentication available for eligible documents.
Corporate Compliance Expertise: We understand varying state certification systems and international legalization requirements for global business operations.
Frequently Asked Questions
No. A scanned copy is not considered a valid digital certified document. You must provide either the original electronic PDF issued by the Secretary of State or the physical certified original.
Yes. Our expedited Maryland service allows us to authenticate eligible out-of-state business certificates for international use quickly and legally.
We can help obtain a new certified Certificate of Existence from most states for an additional retrieval fee before starting the Apostille process.
No. Hague Convention countries generally accept Apostilles. However, countries such as the UAE, Vietnam, and Kuwait require full Embassy Legalization after authentication.
